Forms & Resources

All Travel

Faculty and Staff: Please visit Concur and submit your travel request. You can find resources and support for this new system on the Concur website. For visual reference, please check this handy flowchart!

For Students traveling to conferences, seminars, or other NON-field trip related events: Please complete a Travel Authorization prior to travel, and you will be reimbursed via Travel Expense Claim. Questions? Please email Liz.

Field Trip Travel

These additional steps are required:

Faculty
1. Please complete the SST Field Trip Request Form.

2. Once your Field Trip Request form has been approved, student field trip forms will be created for your individual courses, and will be sent out to students. Questions? Please email Rosemary Galten.

Students

You will be sent a Field Trip form to your SSU email address via AdobeSign. You will receive a form to complete for each Biology course that includes field trips in the curriculum.

Staff

There are general purpose forms available, one for drivers, one for passengers. These are Biology forms, but are not tied to specific courses.

Graduate Student Key Request form updated 01-13-25

Undergraduate Student Key Request form updated 01-13-25

Faculty and Staff Key - Seawolf Services Page
1. Please use the Adobesign version.
2. If using the pdf version, please note Tai Russotti is the Appropriate Administrator or Building/ Area Signer, not the Department Chair

For all instructors - please make sure the Lab Safety Training is completed as early in the semester as possible. Questions? Ask the Expert!

Lab Safety Training, Field Rules and Guidelines - updated 01-14-22

Advising Forms

Please log into the Registrar's Additional Form page to access the following forms:

ARR Update
Change of Grade
Course Repeat Exception
Challenge Exam

Request For Incomplete
Faculty Requested Drop

(Forms completed by students, i.e., Petition to Take Extra Units, Time Conflict, etc. can be found on the Registrar's Form Page.)

Research and Contracts

Undergraduate Forms

393 Independent Study (08-18-23)
494 Research Synthesis Paper (04-17-24)
495/595 Special Study (08-18-23)
496A Thesis Research I (04-17-24)
496B Thesis Research II (04-17-24)
499 Internship Agreement (06-26-24): Before requesting a link to the BIOL 499 form....
1. Please check CCE's current list of approved sites: https://ssuengage.sonoma.edu/OrganizationLookup/Our-Community-Partners/5760/#/
2. If the site you are looking for is not listed, please follow the instructions here: https://ssuengage.sonoma.edu/OrganizationSignup/Organization/5754/#/.
3. Once you have signed up, you can view the progress here: https://docs.google.com/spreadsheets/d/1YlIU8xr2VDt8P7LyUpXT8GwUM7uei_8zIUahZ_rxHMw/edit#gid=652809866
4. This does NOT apply to the CEI Naturalist or Land Management Trainings with Suzanne DeCoursey - email Rosemary for more info.

Graduate Forms

495/595 Special Study (08-18-23)
597 Masters Thesis Preparation (08-18-23)
599 M.S. Thesis (08-18-23)

Other Items

Absence Report - scroll down to Absences
Direct Deposit - scroll down to Direct Deposit
GPA Calculator (courtesy of Dr. Mark Gondree, SSU Computer Science)
Non-Faculty Volunteer Form - scroll down to Volunteer section.

Biology Grad Students: use this GSO 1
GSO 2 Form
MS Coursework and Timeline
Forms for Thesis Review updated 02-03-25
Oral Exam Rubric updated 12-20-22
TA Observation Rubric
Thesis Rubric updated 12-20-22
578 Project Continuation form (pdf)
578 Project Continuation - Progress Report
Masters Application for Graduation
Graduation Postponement
More Info and Deadlines

BIOL 499 Internship Agreement: This form should be completed in conjunction with your advisor. For more information, please contact [email protected].

Please check the Registrar's website for the following forms. Some of these forms will require the signature of your faculty advisor and/or the Department Chair; please check-in with your advisor if you have any questions.